The Early Childhood Education (ECED) Administrative Assistant provides administrative, organizational, and student support to the Division of Education, primarily serving the ECED/P-3 programs. Working with students, faculty, staff, and educational partners, this position supports student retention, academic progress, and program completion; coordinates textbooks and lending library services; assists with maintaining program records; grant and financial documentation; and meeting/activity preparation.
This is a grant funded position through September 2028 and may be extended upon funding.
● Provide administrative assistance to ECED/P-3 students, faculty, and staff; support retention and student program completion.
● Support faculty advising by scheduling appointments, preparing materials and helping students complete background check requirements.
● Assist faculty in maintaining accurate, confidential electronic and paper student records, including advising, academic progress, and financial responsibility documentation.
● Maintain office supplies, equipment and program materials; assist with graduate records and employment outcome tracking.
● Proactively coordinate quarterly textbook orders with faculty, students, and suppliers so local and remote students receive required materials by the start of each quarter.
● Manage the ECED textbook lending library, including inventory, checkouts, returns, distribution, student communications, and follow-up on outstanding materials.
● Prepare and track purchase requests, invoices, and related paperwork under College and Division procedures; maintain program participation, activity, and expenditure records for grant reporting.
● Assist with grant documentation, meeting materials, class activities, and field trips.
● Coordinate student and faculty travel, including reservations, authorizations, required forms, and communication with the Business Office.
● Assist with the preparation of Division meetings, advisory board activities, new teacher & graduation events, including scheduling, communications, materials, and logistics.
● Assist with communication and collection of approvals and signatures to update and renew articulation agreements with partnering Tribal Colleges and Universities and other institutions.
● Attend designated ECED/P-3 team meetings, prepare minutes, and track decisions and follow-up actions.
● Maintain confidentiality; demonstrate professionalism, initiative, accuracy, and effective time management; collaborate with students, faculty, staff, and partners.
● Participate in appropriate College activities and professional development; perform other related duties as assigned.
Knowledge, Skills and Abilities
● Demonstrated administrative, office coordination, or student support experience, preferably in education.
● Strong organizational skills, attention to detail, initiative, deadline management, and ability to anticipate needs and follow through on multiple assignments.
● Proficiency in word processing, spreadsheets, data entry, and electronic records; effective professional communication through written, spoken, and visual media.
● Ability to maintain confidentiality, protect people, data, and property, and work respectfully and effectively with students, faculty, staff, and partners from diverse backgrounds.
● Knowledge of the practices, customs, and origins of the Seliš (Salish), Ql̓ispé (Pend O’Reille), and Ksanka (Kootenai) Tribes, and of the mission and goals of Salish Kootenai College; commitment to culturally responsive student support.
● Associate's degree in office administration, business administration, education, or a closely related field. A bachelor degree preferred.
To apply you must submit an SKC application, cover letter, resume, identification, and applicable transcripts to Human Resources, P.O. Box 70, Pablo, MT 59855 or email HR@SKC.edu.
Your application must include evidence that you have the skills, experiences and abilities indicated in this announcement. Applicants are asked to provide copies of academic transcripts and any other educational, training, or applicable credential or license, which may support your application for this position.
The information you provide will be used as deciding factors in our employment selection process.
As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans and women. SKC is a tribal member preference employer as set forth in SKC policy. SKC is a drug free workplace. All pre-hires must pass a drug test before formal hiring. This includes THC.
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