Human Resources Manager

The Human Resources Manager supports the Human Resources Director in the administration, coordination, management, and daily operations of the SFIS Human Resources Department.  This position performs a wide range of confidential and complex human resources functions, including recruitment, onboarding, background screening and adjudication, teacher licensure and certification support, personnel records management, employee relations, policy implementation, and compliance-related duties.

The Human Resources Manager serves as a trusted HR representative and is expected to exercise sound judgment, professionalism, cultural sensitivity, and strict confidentiality in all personnel matters. In the absence of the Human Resources Director, this position may assist with the coordination of HR office operations and provide guidance to employees and supervisors in accordance with SFIS policies and procedures.

Confidentiality, Compliance, and Professional Standards
•    Maintains strict confidentiality regarding all personnel matters, employee records, investigations, background checks, disciplinary matters, and HR-related information. 
•    Ensures HR practices and documentation are handled in accordance with SFIS policies, applicable regulations, and established HR procedures. 
•    Maintains and protects current and former employee personnel files in accordance with SFIS requirements and applicable recordkeeping standards. 
•    Demonstrates the highest level of ethical and professional conduct when working with employees, students, families, Pueblo communities, tribal entities, and outside agencies. 
•    Complies with the SFIS Code of Conduct, SFIS HR Policies and Procedures, Board of Trustees policies, and administrative regulations. 
Recruitment, Hiring, and Onboarding
•    Advertises position openings through appropriate media, including the SFIS website, job boards, and other recruitment platforms. 
•    Assists with recruitment activities, applicant communication, interview coordination, and hiring documentation. 
•    Manages the onboarding process for newly hired employees, ensuring that all required employment documents are completed and submitted. 
•    Establishes personnel files with required hiring documentation and ensures employee records are complete, accurate, and properly maintained. 
•    Completes employment verification requests and other employment-related documentation. 
Background Checks and Adjudication
•    Coordinates background screening for potential employees, contractors, volunteers, and other individuals as required. 
•    Performs adjudications and determines employment eligibility based on SFIS standards and applicable background check requirements, and required 5 year renewal period.
•    Maintains comprehensive background check files, ensuring all documentation is present.
•    Maintains required adjudication training and ensures background check processes are completed in a timely and confidential manner. 

Teacher Licensure and Certification Support
•    Assists with tracking and maintaining teacher licensure, certification, endorsement, and credential records.
•    Supports employees with guidance on licensure  requirements and renewal timelines, applications, licensure pathways, and required documentation.
•    Communicates with employees, administrators, and licensing agencies regarding licensure status. 
•    Prepares licensure reports, spreadsheets, reminders, and follow-up correspondence.
HRIS, Records, and Administrative Operations
•    Establishes personnel files with required and completed hiring documentation.
•    Uses employee information systems to enter, update, and maintain employee records and personnel actions. 
•    Generates purchase requisitions and assists with timely payment of HR Department invoices and purchases. 
•    Provides general office support, including filing, document preparation, meeting preparation, training materials, and maintenance of office supplies. 
•    Assists with HR data tracking, reports, spreadsheets, and other documentation needed for department operations. 
•    Plans, prepares, coordinates HR related events (setup, materials, agendas, packets, participant management, meals, etc).
Employee Relations and Policy Support
•    Provides employees and supervisors with general information regarding SFIS HR policies, procedures, and personnel-related matters. 
•    Assists in drafting, editing, and maintaining HR correspondence, policy documents, procedures, forms, and related materials. 
•    Completes verification of employment requests and other documentation requested by employees.
•    Assists with the organization and notification process for random drug screening. 
•    Training and Department Support
•    Assists with training for new and returning staff regarding SFIS HR Policies and Procedures. 
•    Supports the HR Director in the training and development of HR Department staff. 
•    Attends professional development and HR-related training to remain current on applicable laws, regulations, best practices, and emerging HR issues. 
•    May participate in special programs, events, and schoolwide initiatives as assigned. 
•     HR Director Backup and Other Duties
•    Assists in coordinating HR Department operations in the absence of the Human Resources Director, within the scopr of assigened authority and SFIS Policy.
•    Responds professionally and effectively to sensitive inquiries, complaints, and personnel-related concerns. 
•    Assists the Human Resources Director with workplace investigations, employee relations matters, and documentation. 
•    Facilitates or assists with employee mediations and difficult workplace conversations as a neutral third party when assigned. 

•     Understands and practices cultural sensitivity regarding New Mexico Native American Tribes, Pueblos, and communities.
•    Strong  organization, time management, task prioritization, and record keeping skills.
•    Exemplary skills in written and oral language with the ability to communicate respectfully, clearly, and concisely in person, by telephone, and though written forms (i.e., paper, email, text, social media).
•    Knowledge of, or ability to learn, teacher licensure requirements, certification processes, endorsement requirements, alternative licensure pathways, renewal timelines, and related documentation procedures.
•    Skills demonstrating high level of integrity, commitment, and work ethic.
•    Ability to establish and maintain effective working relationships with staff, administrators, and community in a variety of roles and positions.
•    Ability to remain calm, flexible, and work effectively under pressure.
•    Ability to use computers, specialized software, and/or other electronic equipment to fulfill job functions. 
•    Proficient in MS Excel, able to apply formulas and data filters to create custom spreadsheets.
•    Comply with the SFIS Code of Conduct and adhere to the SFIS HR Policies and Procedures.
•    Comply with all Board of Trustees (SFIS) policies and administrative regulations.
•    Strong problem-solving, research and report writing skills.
•    Knowledge of and experience with applicable laws, regulations, and emerging practices pertaining to assigned responsibilities, including current issues and trends in education and human resource activities.
•    Knowledge of and experience working with Pueblos, Tribes, and Tribally controlled organizations.
•    Ability to make effective presentations, produce high quality reports, and draft policies and procedures.
•    Must have the ability to respond effectively to the most sensitive inquiries and complaints.

Minimum Qualifications

Bachelor’s degree in a Business Administration, Human Resource Management,  Public Administration or other related field of study and three (4) years of human resource experience. Experience with employee onboarding, background checks, HRIS systems, personnel records, employee relations, or policy administration. Adjudication training certificate must be obtained within six (6) months of hire, and be maintained.

Preferred Qualifications:

Master’s degree in fields identified above. Experience working with Native American students, and Native American or Tribal entities, preferred. Experience assisting with teacher licensure, educator certification tracking, or school-based compliance requirements preferred.