Position Summary
The Academics Coordinator provides comprehensive administrative and operational support to the Dean of Academics at Leech Lake Tribal College. This role is responsible for coordinating day-to-day academic office functions, facilitating communication, organizing meetings and events, preparing documents, and supporting academic personnel. The position requires strong organizational skills, attention to detail, professionalism, and a high degree of discretion, as the Coordinator will regularly work with confidential and sensitive information.
Qualifications
Minimum Requirements:
- Bachelor’s degree in any field.
- Strong written and verbal communication skills.
- Demonstrated proficiency with computers and common applications (Microsoft Office suite, Google Workspace, calendaring tools, etc.).
- Ability to maintain a high level of discretion, confidentiality, and professionalism.
- Strong organizational and time-management skills; ability to manage multiple tasks efficiently.
- Ability to work collaboratively with faculty, staff, students, and administrators.
- Attention to detail in both clerical and complex administrative tasks.
- Preferred Qualifications
- Experience in higher education, tribal colleges and universities (TCUs), or administrative office settings.
- Experience coordinating events or managing multifaceted schedules.
- Familiarity with budget tracking or office financial processes.
Essential Responsibilities
This list is not exhaustive and may include other duties as assigned.
Administrative Support
- Manage, coordinate, and maintain the Dean’s schedule, including meetings, appointments, and travel.
- Receive, screen, and relay messages, ensuring timely communication to the Dean and academic personnel.
- Prepare, organize, and maintain digital and physical files, records, and notes.
- Draft, edit, and format correspondence, reports, meeting minutes, proposals, and other documents.
- Establish, distribute, and track meeting agendas; prepare materials and handouts as needed.
- Assist with internal communication between academic departments and administrative units.
Event and Activity Coordination
- Coordinate academic events, workshops, and meetings, including logistics, space reservation, materials, and communication.
- Work collaboratively with the Kitchen Coordinator or other campus services as needed for event support.
- Prepare printed materials, signage, packets, and other event resources.
Operational and Budget Support
- Prepare requisitions, purchase orders, supply requests, and related documentation.
- Track basic budget information for the Academics division under the direction of the Dean.
- Assist in assembling proposals, reports, and grant-related documents as needed.
Technology and Office Support
- Ensure effective use of computer applications, including word processing, spreadsheets, presentations, and communication platforms.
- Maintain familiarity with college systems, databases, and software relevant to academic operations.
- Troubleshoot minor technology and equipment issues or coordinate support as needed.
Work Environment
- Primarily office-based with frequent interaction across academic departments.
- Requires handling confidential or sensitive information in compliance with College policies, FERPA, and data privacy standards.
- Occasional lifting of materials (e.g., printed packets, event supplies).
Competencies
- Professionalism and Confidentiality – Maintains trust, discretion, and ethical handling of information.
- Initiative – Anticipates needs, identifies solutions, and supports the smooth operation of the Academics department.
- Communication – Clear, respectful, and effective in writing and speech.
- Adaptability – Handles a wide variety of tasks, from routine clerical duties to complex administrative support.
- Cultural Sensitivity – Respectful engagement with diverse communities and alignment with the mission of Leech Lake Tribal College
Benefits
- 403(b)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
