General Summary:
The Project Manager and Assistant to the Vice President of Academic Affairs will be responsible for managing the completion of special projects for the Vice President of Academic Affairs (VPAA), as well as serving as a confidential assistant for the VPAA and their office. The person in this position will be responsible for supporting the efforts of the Vice President in effectively and efficiently leading the Academic Affairs of Salish Kootenai College. This person will provide support for the oversight of grant work (including data processing and reporting) and other initiatives that cross organizational lines, and ensure College-wide initiatives led by the VPAA are completed successfully and in a timely manner.
The person in this position will assist in the coordination of projects and initiatives either directly involving or assigned by the VPAA and includes opportunities for direct involvement in campus-wide academic initiatives from early college through graduate education, special projects, and support for student success initiatives. This includes taking lead roles in community and campus meetings; co-writing project proposals; co-completion of grant and project reports.
The person in this position will frequently interact with students, faculty, staff, alumni, members of the community, and other internal and external stakeholders. This position requires self-direction, independent problem-solving skills, and professional work habits including but not limited to: timeliness; strong communication skills; contributing to a team; serving as a liaison between the VPAA and the public; and, creating and maintaining an environment that supports the administration, faculty, and staff in meeting the mission of Salish Kootenai College.
Project Manager and Assistant to the Vice President of Academic Affairs must possess and maintain a professional, approachable, and collegial appearance and demeanor, as well as extensive knowledge in computer operations.
Major Duties and Responsibilities:
· Support the management of early college through graduate education initiatives through the co-writing of project applications and required reporting; organization, and sometimes leading, of Communities of Practice, campus and community meetings, and related committees; and assisting the VPAA with oversight of project implementation.
· Travel to project meetings and conferences, participate actively in project gatherings, and co-present on projects as appropriate.
· Perform clerical duties with accuracy and efficiency; Organize, maintain and prepare all department purchase requisitions, check requests and departmental expenditures including adjunct and part-time faculty mileage reimbursements and contracts for services.
· Organize, format and complete Adjunct and Part-time Teaching Agreements and Contract for Services on a quarterly basis.
· Coordinate quarterly scheduling and other affairs with Enrollment Services and efforts campus-wide.
· Greet and direct visitors in a kind and courteous manner.
· Provide information to students and make referrals to appropriate resources / people when appropriate.
· Screen incoming calls, take/deliver messages with confidentiality.
· Sort incoming mail and correspondence.
· Assist the VPAA with their urgent email and appointment calendar correspondence.
· Maintain an accurate filing system for the department.
· Format and compose written documents and communications, both electronically and in hard copy.
· Assist with grant reporting, as needed.
· Assist in monitoring and maintaining office equipment in operational mode and ordering office supplies and equipment as needed.
· Represent the VPAA at meetings in which, VPAA cannot attend.
· Attend events and other work functions outside of a traditional work schedule, including weekends and evening when required.
· Coordinate, oversee, and maintain course syllabi files on a quarterly basis.
· Schedule and coordinate appropriate video meetings and conferences for the VPAA.
· Work collaboratively with the VPAA to schedule and support team, committee, and other appropriate meetings.
· Support the Undergraduate Curriculum Committee and other applicable committees, including but not limited to: scheduling meetings, calling for agenda items, and recording, distributing, and filing minutes.
· Provide onboarding, training, and support for Adjunct Faculty.
· Other duties, as appropriate.
Qualifications:
· Bachelor’s degree in one or more of the following specialties: public relations, business administration or management, communication, education, educational leadership, tribal governance and administration, media design, or a related field. Master’s degree is preferred.
· Five years of experience in customer service, office administration, management, recruitment, or similar interactive public position.
· Applied experience with business operations, procedures, and policies as well as experience with and email management software. Additional experience with student engagement and communication delivery systems, website, platform design, messaging, and other systems for digital communication will be expected.
· Ability to independently organize and prioritize activities of daily office operations.
· Excellent skills in communications, customer service, and public relations.
· Exceptional writing skills, ability to write and manage grants, and possess a comfortability using Microsoft Office products (Word, Excel, and PowerPoint).
· This position requires an individual who is energetic, self-directed, and demonstrates professional work habits.
· Knowledge of Tribal Colleges and Universities (TCUs) education and SKC student population is preferred.
· Extensive project management and administrative assistant experience in office setting considered.
· Must have basic knowledge of office systems, filing procedures, and advanced computer skills.
· Must have the ability to maintain strict confidentiality and extreme discretion in frequently working with highly sensitive, proprietary information.
· Ability to complete projects accurately and problem solve while dealing professionally with numerous interruptions.
· Proficiency in higher education and workflow management platforms, specifically Jenzabar, Coursedog, Kissflow, and DocuSign, preferred.
To apply you must submit an SKC application, cover letter, resume and applicable transcripts to Human Resources, P.O. Box 70, Pablo, MT 59855 or Venessa_sandoval@skc.edu David_miller@skc.edu Your application must include evidence that you have the skills, experiences and abilities indicated in this announcement. Applicants are asked to provide copies of academic transcripts and any other educational, training or applicable credential or license, which may support your application for this position. The information you provide with your application and resume will be used as deciding factors in our employment process.
As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans and women. SKC is a tribal member preference employer as set forth in SKC policy. SKC is a drug free workplace.
All pre-hires must pass a drug test before formal hiring. This includes THC.
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