Accounts Payable/Payroll Clerk

SUMMARY:

The Accounts Payable/Payroll Clerk performs general accounting, payroll, and administrative functions in accordance with established policies, procedures, and controls. This position records, classifies, and summarizes accounting and payroll data, ensuring accuracy, timeliness, and compliance with applicable regulations.

QUALIFICATIONS:

• Associate degree in Accounting/Business and three years of accounting experience preferred.
• Previous experience with accounting software preferred.
• Knowledge of government accounting, GAAP, and regulatory requirements are preferred.
• Effective communication, interpersonal, and organizational skills.
• Ability to represent the College in a professional manner.
• Must maintain strict confidentiality.
• Valid Michigan Driver’s license, good driving record, reliable vehicle, and vehicle insurance.
• Possesses minimum standards of character:
• Must not have been found guilty of, or entered a plea of nolo contendere or guilty, to any felonious offense or two or more misdemeanor offenses (under Federal, State, or Tribal law; violations from  other states will be interpreted according to the Michigan Penal Code) involving the following:
  • Crimes of violence
  • Sexual Assault
  • Molestation
  • Exploitation
  • Contact with or prostitution
  • Crimes against people
  • Offenses committed against children
  • Child abuse or neglect

DUTIES and RESPONSIBILITIES:

• Review and process vendor invoices and prepare payments in compliance with policies and regulations.
• Reconcile vendor accounts, resolve discrepancies, and maintain accurate accounts payable records.
• Prepare and issue checks and electronic payments to vendors.
• Assist with the preparation of financial reports and supporting documentation.
• Submit bi-weekly distribution emails reminding staff and administration to submit timecards.
• Review employee timecards for accuracy of fund numbers, hours, and supervisor signatures.
• Process and submit bi-weekly payroll for direct deposit, including deductions and 403(b) contributions.
• Assist with processing and submitting bi-weekly EFTPS payments.
• Assist with processing and submitting MI UIA payments.
• Assist with processing and submitting quarterly 941 and MI UIA reports.
• Process monthly health insurance purchase requests.
• Assist with filing payroll reports and documents in accordance with reporting requirements.
• Assist with issuing year-end W-2s, 1099-MISC, and 1099-NEC.
• Maintain confidentiality of payroll and financial records.
• Provide professional and courteous service to employees, vendors, and community members.
• Perform additional accounting or administrative tasks as assigned.
• Perform other duties as assigned by supervisor.

PRE-EMPLOYMENT TEST:

Employment is contingent upon the satisfactory result of a Security Background Check, pre-employment drug testing, and pre-employment physical.

INDIAN PREFERENCE:

Preference will be given to qualified individuals of Native American/ Indigenous descent.

VETERAN PREFERENCE:

Preference will be given to veterans (need DD214).

This position announcement summary is intended to indicate the kinds of tasks which will be required of this position and shall not be construed as declaring what the specific duties and responsibilities of the position will be. It is not intended to limit or modify the right of the supervisor to assign, direct and control the work of this position, nor to exclude other similar duties not mentioned. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level difficulty.

APPLICATION PROCEDURE:

Submit an official KBOCC application, and all documentation required on the cover page of job description to:

Human Resources

Keweenaw Bay Ojibwa Community College

770 N. Main Street L’Anse, MI 49946

OR

email hr@kbocc.edu with all documentation.

Official KBOCC application on our website: http://www.kbocc.edu/employment/