Salish Kootenai College is seeking an organized and proactive Assistant to provide essential
support for numerous workforce development projects that are directly aligned with the
Headwaters Tech Hub’s “Supporting Tribal Education Pathways” (HTH-STEP) project goals
and objectives. STEP, a 5-year project funded by EDA, aims to achieve two main goals: (1) to
create a growth-minded learning ecosystem that cultivates individual, collective, and culturally-
based STEM identities in underrepresented communities and (2) to expand the current/future
STEM workforce in and from these communities with appropriate skills to be competitive and
help support the health of their communities. This role is crucial to the overall success of the
project, supporting the staff, particularly the STEP PI and Project Manager, and assisting with
critical tasks associated with planning, implementing, and evaluating the grant-related activities.
The responsibilities of this position involve handling a variety of administrative tasks, including
budget tracking, program logistics, purchase orders, travel requests, data collection, and general
office support. The ideal candidate will have excellent organizational skills, attention to detail,
and the ability to manage multiple tasks effectively.
Major Duties and Responsibilities:
Administrative Support
○ Provide administrative support to the HTH-STEP PI and Project Manager, Dean of CTE,
CTE Department Chairs, Project Managers/Directors overseeing the HTH-STEP-aligned
CTE and workforce development projects (e.g., Native American Career Technical
Education Program, Perkins, Green Jobs, Building Pathways to Rural and Tribal
Employment, etc.), and other HTH-STEP team members.
○ Schedule and coordinate meetings, including preparing agendas and taking minutes.
○ Manage and organize correspondence, including emails, phone calls, and mail.
Program Logistics:
○ Manage workflows for project components (e.g., supplemental staffing agreements and
student contracts), and arrange travel for HTH-STEP staff and students.
○ Manage communications, documentation, and workflows for scholarship information
dissemination, application, disbursement, and continuation evaluation.
○ Coordinate workforce development and continuing education program logistics,
including scheduling, room reservations, and materials preparation.
○ Support program registration processes and manage participant communications.
○ Assist with organizing and coordinating STEM and CTE workshops, training sessions,
career exploration events, career fairs, and programs for high school students.
○ Manage the SKC’s Continuing Education Program logistics, including instructor
application forms, participant registrations, and other related tasks.
Advertising and promotion
○ Collaborate with the SKC’s marketing team, department chairs, and other stakeholders to
design promotional materials, including digital ads, posters, displays, and informational
emails.
○ Help represent the CTE Division and HTH-STEP Project at SKC events, workshops, and
external events, fairs, and meetings.
○ In coordination with the CTE Dean, department chairs, and other team members, manage
the CTE Division and HTH-STEP social media platforms.
Budget and Financial Management:
○ Assist with tracking and monitoring budgets and expenditures.
○ Prepare and process purchase orders, travel requests, and reimbursements in accordance
with college policies.
○ Maintain financial records and assist in preparing financial reports as needed.
Data Collection and Reporting:
○ Assist with collecting and organizing data related to program performance, participant
feedback, and other relevant metrics.
○ Assist in the preparation of reports and presentations for internal and external
stakeholders.
General Office Management:
○ Maintain office supplies inventory and order supplies as needed.
○ Ensure the efficient operation of office equipment and coordinate maintenance as
required.
○ Perform other administrative tasks and duties as assigned.
Other
○ Participate in CTE Division, HTH-STEP, and other relevant meetings, SKC’s in-service
days, mandatory trainings, and committees.
○ Other duties, as appropriate and necessary.
Qualifications:
● Education: An Associate’s degree or higher is required. Preferred degree disciplines are
Business Administration, Office Management, or a related field. At least five years of high-level
project management or administrative experience, preferably in an educational or workforce
development setting, will be considered in lieu of this degree requirement.
● Experience: A minimum of two years of project management or administrative experience is
required.
● Skills:
○ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite, and
other specialized software.
○ Advanced skills in managing spreadsheets (e.g., Excel and Google Sheets) are highly
preferred (e.g., familiarity with functions like pivot tables, merge, and data tools).
○ Skills and experience in designing promotional materials are preferred.
○ Strong organizational and time-management skills with the ability to handle multiple
tasks and priorities.
○ Excellent written and verbal communication skills.
○ Attention to detail and accuracy in financial and administrative tasks.
○ Ability to work independently and as part of a team in a fast-paced environment.
To apply you must submit an SKC application, cover letter, resume and applicable
transcripts to Human Resources, P.O. Box 70, Pablo, MT 59855 or
Venessa_sandoval@skc.edu David_miller@skc.edu Your application must include evidence
that you have the skills, experiences and abilities indicated in this announcement. Applicants are
asked to provide copies of academic transcripts and any other educational, training or applicable
credential or license, which may support your application for this position. The information you
provide with your application and resume will be used as deciding factors in our employment
process.
As an Equal Opportunity/Affirmative Action employer, we encourage applications from
minorities, veterans and women. SKC is a tribal member preference employer as set forth in
SKC policy. SKC is a drug free workplace.
All pre-hires must pass a drug test before formal hiring. THC is on the panel.
www.skc.edu – check us out – it’s a great place to work!