10 jobs found

Administrative Assistant, Student Services   SUMMARY OF RESPONSIBILITIES Under general supervision of the Dean of Students. The Administrative Assistant for Student Services provides administrative support to the division staff by performing a wide variety of clerical and administrative duties. supports the mission of the Institute and serves on institutional committees as needed. ESSENTIAL POSITION FUNCTIONS Maintains routine correspondence, statistical housing reports, purchase requisitions, and documents for the department.  Compiles and maintains student incident report files as required by the Dean and tracks in Empower. Monitors the Student Services quarterly budget, tracks department expenditures, and advises the Dean on quarterly budget adjustments.  Makes room reservations for Student Services staff on the Event Management System (EMS) and trains staff on how to use EMS.  Submits updates for the Student Services page on the IAIA website dates the...

JOB DESCRIPTION       TITLE:                          EXECUTIVE ASSISTANT TO THE PRESIDENT DEPARTMENT:             PRESIDENT’S OFFICE CLASSIFICATION:       EXEMPT REPORTS TO   :           IAIA PRESIDENT SUPERVISES  :           NONE LAST UPDATED:           SUMMARY OF RESPONSIBILITIES The incumbent provides a wide range of complex and highly sensitive office management and administrative support to the President and Board of Trustees, which requires the highest level of ethical and confidential standards. The Executive Assistant provides the President and Board of Trustees with consummate and pro-active administrative assistance.  Supports the mission of the Institute and serves on Institutional Committees as needed.    ESSENTIAL POSITION FUNCTIONS Serve as the first point of contact to all inquiries to the President’s office, which requires a professional and accomplished customer services demeanor at all times. Transcribe,...

  ADVANCEMENT SERVICES MANAGER   DEPARTMENT:                 INSTITUTIONAL ADVANCEMENT (IA) CLASSIFICATION:            EXEMPT REPORTS TO:                    DIRECTOR OF INSTITUTIONAL ADVANCEMENT (DIA) SUPERVISES:                     STUDENT WORKERS AND VENDORS (As Required) LAST UPDATED:               October 2021     SUMMARY OF RESPONSIBILITIES The Advancement Services Manager  reports to the Director of Institutional Advancement.  The incumbent is vital to the team-based success of the Advancement Office’s programs and services, such as annual appeals, fundraising events, and the management of tracking systems for scholarship fund availability.  The incumbent oversees and monitors the department’s donor database, as well as providing analytical reports, key performance metrics, quarterly dashboard, and donor lists to strategically support the department’s many donor-based initiatives.  The incumbent provides strategic and hands-on support...

  TITLE:                        RCCNA ADMINISTRATIVE ASSISTANT  DEPARTMENT:         RCCNA CLASSIFICATION:   Non-Exempt REPORTS TO:          RCCNA Director SUPERVISES:           NOT APPLICABLE LAST UPDATE:        September 5, 2021     SUMMARY OF RESPONSIBILITIES Incumbent is responsible for providing a wide range of administrative support duties from the basic to the complex, related to the needs of the IAIA Research Center for Contemporary Native Arts (RCCNA) and designated IAIA College and Museum of Contemporary Native (MoCNA) personnel assisting in RCCNA’s grant-funded programs. Incumbent will provide office support for the RCCNA Director, Program Manager, Archivist, MoCNA Curator of Collections and Collections Registrar.  Incumbent is responsible for scheduling meetings and events, travel arrangements for RCCNA staff and the artists and scholars hosted by RCCNA. The incumbent is also responsible for ensuring the smooth operational support for...