General Summary:
Salish Kootenai College is seeking an organized and proactive Assistant to provide essential support for numerous workforce development projects that are directly aligned with the Headwaters Tech Hub’s “Supporting Tribal Education Pathways” (HTH-STEP) project goals and objectives. STEP, a 5-year project funded by EDA, aims to achieve two main goals: (1) to create a growth-minded learning ecosystem that cultivates individual, collective, and culturally-based STEM identities in underrepresented communities and (2) to expand the current/future STEM workforce in and from these communities with appropriate skills to be competitive and help support the health of their communities. This role is crucial to the overall success of the project, supporting the staff, particularly the STEP PI and Project Manager, and assisting with critical tasks associated with planning, implementing, and evaluating the grant-related activities. The responsibilities of this position involve handling a variety of administrative tasks, including budget tracking, program logistics, purchase orders, travel requests, data collection, and general office support. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively.
Major Duties and Responsibilities:
Administrative Support:
Provide administrative support to the HTH-STEP PI and Project Manager, Dean of CTE, Department Chairs, Project Managers/Directors overseeing the HTH-STEP-aligned CTE and workforce development projects (e.g., Native American Career Technical Education Program, Perkins, Green Jobs, Building Pathways to Rural and Tribal Employment, etc.), and other HTH-STEP team members.
Schedule and coordinate meetings, including preparing agendas and taking minutes.
Manage and organize correspondence, including emails, phone calls, and mail.
Manage workflows associated with project components (e.g., stipend disbursements, supplemental staffing agreements, student contracts, etc.) and arrange travel for the HTH-STEP staff and students.
Program Logistics:
Coordinate workforce development and continuing education program logistics, including scheduling, room reservations, and materials preparation.
Support program registration processes and manage participant communications.
Assist with organizing and coordinating STEM and CTE workshops, training sessions, career exploration events, career fairs, and programs for high school students.
Budget and Financial Management:
Assist with tracking and monitoring budgets and expenditures.
Prepare and process purchase orders, travel requests, and reimbursements in accordance with college policies.
Maintain financial records and assist in preparing financial reports as needed.
Data Collection and Reporting:
Assist with collecting and organizing data related to program performance, participant feedback, and other relevant metrics.
Assist in the preparation of reports and presentations for internal and external stakeholders.
General Office Management:
Maintain office supplies inventory and order supplies as needed.
Ensure the efficient operation of office equipment and coordinate maintenance as required.
Perform other administrative tasks and duties as assigned.
Other
Participate in HTH-STEP and other relevant meetings, SKC’s in-service days, mandatory trainings, and committees.
Other duties, as appropriate and necessary.
Qualifications:
Education: Associate’s degree or higher is required. Preferred degree disciplines are Business Administration, Office Management, or a related field. At least five years of high-level project management or administrative experience, preferably in an educational or workforce development setting, will be considered in lieu of this degree requirement.
Experience: A minimum of two years of project management or administrative experience is required.
Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite, and other specialized software.
Advanced skills in managing spreadsheets (e.g., Excel and Google Sheets) is highly preferred (e.g. familiarity with functions like pivot tables, merge, and data tools).
Skills and experience in designing promotional materials is preferred.
Strong organizational and time-management skills with the ability to handle multiple tasks and priorities.
Excellent written and verbal communication skills.
Attention to detail and accuracy in financial and administrative tasks.
Ability to work independently and as part of a team in a fast-paced environment.
