Academic Advisor

·        Maintain up-to-date knowledge about the College's programs and requirements; consult with contacts at various transfer institutions regarding course program transferability, admission, and graduation requirements

·        Make appropriate referrals to campus resources for students perceived as at-risk

·        Create and manage databases and spreadsheets that support the operations of the office as well as generate necessary reports

·        Accurately and appropriately interpret student data

·        Initiate student contact, providing intrusive advising whenever possible

·        Respond appropriately and in a timely fashion to student requests for academic advice via telephone and email and through personal appointments

·        Assist with a bi-annual program audit to review the success of the advising program

·        Assist with workshops or classes for students to support them with post-secondary success (e.g., time management, stress management, etc.), transfer to four-year institutions, and career success skills.

·        Represent the College at off-site location advising sessions

·        Communicate academic policies to students clearly and equitably

·        Support student needs in the summer and during breaks throughout the calendar year

·        Sit on the Student Early Alert System Committee

·        Support major College events, such as Commencement, and student-related workshops

·        Follow up on complaints, questions, and concerns, responding to internal/external potential or current student needs in a friendly, timely, and efficient manner

·        Participate in College-wide initiatives and/or committees

·        Attend professional development trainings

·        Submit regular reports (weekly, quarterly, annual)

·        Maintain files and records, ensuring compliance with FERPA standards

·        Plan and provide high-level, complex administrative support and perform technical office duties

·        Maintain a positive, upbeat manner; promoting and exemplifying College values and representing college objectives and interests to staff, students, faculty, and potential students

·        Ensure compliance with College standards, policies, and procedures, including the creation and review of Advising policies and procedures and the Advising Handbook

·        Work variable schedule as needed, including evenings and/or weekends as well as off-site locations

·        Other duties as assigned

MINIMUM QUALIFICATIONS

Long-term employment is contingent upon successful completion of a 180-day probationary period.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

·        Bachelor's Degree required; advanced degree preferred

·        One year experience working with college students in an advising/student affairs capacity

Required Skills and Abilities

·        An entrepreneurial approach to the work environment, ability to work independently with little supervision or guidance and support and encourage a staff team

·        Ability to work in a holistic, professional, and non-judgmental manner as you are working with a broad range of personalities, needs, cultures, lived experiences and abilities

·        Effective written, electronic, and verbal communication skills to facilitate interprofessional collaborative practice, healthy and culturally safe environments, and a respectful workplace for community members, staff, guests, students and volunteers

·        Strong organizational skills and ability to work both independently and as part of a team

·        Sensitivity to the diverse academic, socioeconomic, cultural, and ethnic backgrounds of the student population

·        Must be able to work well under pressure, work independently, take initiative and oversee a variety of projects simultaneously

·        Ability to maintain confidential information and inquiries with discretion

·        Positive attitude, professional enthusiasm, and authentic social skills

·        Possess a high level of professionalism and maturity

·        Knowledge of Microsoft Office, including Microsoft Teams

·        Comfortable initiating contact with students and actively following up with them

·        Ability to establish priorities, organize, schedule, and complete tasks independently

·        Ability to assist the college in promoting a welcoming environment for Indigenous people and positive relationships between the college and Indigenous communities served

·        Ability to work evenings and/or weekends as required

Preferred Qualifications

·        Graduate degree preferred, preferably in education, academic counseling, or a related field

·        Three years’ experience in academic advising/counseling

·        Experience with Tribal Colleges or Native American student programs

·        Knowledge of the educational landscape of Southern California as it related to Native Americans

Qualified Native American applications strongly encouraged to apply

PHYSICAL DEMANDS

The physical demands described on the attached “Physical Demands of Position” chart are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. See attached “Physical Demands of the Position”.

CONFIDENTIAL INFORMATION

This position has access to confidential information – such as student records – and is subject to federal and state requirements for the sharing of confidential information.

TRAVEL

This position may require travel.

EQUAL OPPORTUNITY EMPLOYER

We are an Equal Opportunity/Affirmative Action Employer; the College maintains a policy which prohibits the discrimination and harassment on any basis including, but not limited to, race, age, color, religion, sex, gender, pregnancy, marital status, national origin, tribal affiliation and non-tribal affiliation, physical or mental disability, medical condition, veteran status, sexual orientation, ancestry, and any other protected characteristics. If you need special accommodation for the application process, please contact Human Resources.