Office Coordinator

$40,000 - $44,000 yearly
  • Tohono O'odham Community College
  • Wisag Kos Mascamakud- "West Campus"
  • Jan 29, 2024
Full time Other

Job Description

Job Title: Office Coordinator

Reports To: Dean for Sustainability

Status: Full-time/ Regular/ Exempt

Salary: $40,000-$44,000 (DOE)

 

SUMMARY: The Office Coordinator (OC) plays a central role in organizing, supervising, and maintaining a steady flow of work in the Sustainability Division of the College. The OC must have exemplary customer service skills, excellent problem-solving skills, ability to handle a diverse range of tasks on a timely basis, capacity to deal effectively with crisis situations that may arise, and tolerance for working on short timelines in order to achieve needed ends. The SOC will need to have a good overall working knowledge of Sustainability Division processes, including budgets (including grants), curriculum, registration, financial aid, course scheduling, and community outreach.

ESSENTIAL DUTIES:

  • Manage and coordinate administrative, academic, and grant projects for the Dean for Sustainability, including arranging special events;
  • Prepare and edit correspondence, communications, presentations, and other documents;
  • Monitor, respond, and distribute incoming communications, including emails as needed;
  • Work with instructors and adjuncts to meet the Sustainability Division's needs;
  • Answer and manage incoming calls and respond in a timely matter;
  • Provide operations support via the budget module in Jenzabar and monitor budget expenditures of the different departments and grants managed by Sustainability;
  • Track and maintain various department records, including databases, curriculum tracking, syllabi, and adjunct faculty contracts;
  • Provide support on managing the Sustainability grants using related systems such Amplifund, Jenzabar, and Google Drive;
  • Interacts with incoming internal and external visitors in a professional, welcoming manner;
  • Maintain cooperative working relationships with College staff, other organizations, and the public. Participate on College committees as requested;
  • Assist and attend departmental and planning meetings as assigned and report back to the Dean for Sustainability;
  • Support the T-So:son (Our Core Values) including T-Wohocudadag – Our Beliefs, T-Apedag – Our Well-Being, T-Pi:k Elida – Our Deepest Respect and I-We:mta – Working Together;
  • Perform other duties of a similar nature of level.

Requirements

TRAINING AND EXPERIENCE:

Minimum Qualifications:

  • Associate’s degree from an accredited college or university or an equivalent combination of education and experience necessary to perform the essential responsibilities of the Office Coordinator and two years of related experience;
  • Two years of administrative experience in an educational institution, preferably in higher education.

Additional Consideration May Be Given To Individuals with the Following Qualifications:

  • Bachelor’s degree from an accredited college or university;
  • One year of supervisory experience;
  • Ability to speak and understand O’odham language;
  • Knowledge and understanding of the historical and contemporary issues facing Native peoples.

LICENSING REQUIREMENTS

  • Valid Arizona Driver’s license with no DUI's or major traffic offenses within the past two years.
  • Must successfully pass a background check.

KNOWLEDGE:

  • Basic managerial principles and practices;
  • Computer literacy with proficiency in Word processing and Microsoft Office;
  • Knowledge of Google drive documents;
  • Willing to learn Jenzabar data management system or possess expertise with a similar system.

SKILLS:

  • Ability to work well with a diverse student body and to exhibit and practice excellent customer service practices;
  • Ability to relate to individuals and be approachable;
  • Excellent oral and written communication skills;