Administrative Assistant - Administration & Finance

$17.00 hourly
  • Tohono O'odham Community College
  • S-cuk Du'ag Mascamakud "Main Campus"
  • Jan 29, 2024
Full time Finance

Job Description

Job Title:       Administrative Assistant - Finance
Reports To:   Dean of Finance
Status:           Full-time/ Regular/ Hourly
Salary :          $17.00 an hour


SUMMARY: Basic knowledge of applicable laws, regulations, and departmental policies and
procedures are required at this level. Responsibilities may include providing organizational or
departmental information to students; compiling data and reports; scheduling appointments
and meetings; processing requisitions; planning special events; reviewing, revising and
distributing standard documents and correspondence; ordering supplies; tracking purchase
orders; and performing basic quantitative and qualitative reviews of data.
ESSENTIAL DUTIES:

  • Initiates, processes, and reviews routine and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records;
  • Performs various clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; making photocopies; performing data entry; and scheduling appointments and/or department activities;
  • Responds to requests for information, in person, via e-mail, and over the phone; answers routine questions and provides information; directs visitors to appropriate locations;
  • Prepares and/or enters a variety of information into applicable documents, spreadsheets, documents, invoices, databases, logs, forms, and/or other related areas, utilizing established guidelines and procedures;
  • Drafts and types a variety of documents, including letters, memos, contracts, and/or other related documents;
  • Mails and distributes a variety of College catalogs, newsletters, messages, and/or other related documents;
  • Support the T-So:son (Our Core Values) including T-Wohocudadag – Our Beliefs, TApedag – Our Well-Being, T-Pi:k Elida – Our Deepest Respect and I-We:mta – Working Together; and
  • Performs other duties of a similar nature or level.

TRAINING AND EXPERIENCE:
Minimum Qualifications:

  • High School Diploma or GED, and up to one year of additional training beyond college; and two to three years of office support experience.

Qualifications:

  • Ability to speak and understand O’odham and/or Spanish.
  • Knowledge and understanding in the history and contemporary issues facing Native
  • peoples.

LICENSING REQUIREMENTS

  • Valid Arizona Driver’s license with no DUI's or major traffic offenses within the past year.
  • Must be able to successfully pass a background check.

KNOWLEDGE:

  • Customer service principles;
  • Communication methods and techniques;
  • Data collection and analysis techniques;
  • Modern office procedures, methods, and equipment;
  • Filing and recordkeeping principles;
  • Records management techniques;
  • Basic office equipment maintenance procedures.

SKILLS:

  • Using a computer and related software applications;
  • Providing customer service;
  • Compiling and tabulating data;
  • Preparing correspondence and filing;
  • Processing information utilizing established procedures;
  • Maintaining records and files;
  • Maintaining and using office equipment;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.