Grants Administrator (I-III)

$35.41 - $45.20 hourly
  • Ilisagvik College
  • 100 Stevenson Street, Utqiagvik, AK, USA
  • Sep 11, 2023
Full time Finance

Job Description

REPORTS TO: Controller

WORK SCHEDULE: Monday through Friday 8:30pm - 5:00pm

COMPENSATION: $35.41 - $45.20/hour + DOE + Benefits, Non-Exempt Position

Iḷisaġvik College is rooted in the ancestral homeland of the Iñupiat. As an institution, we are “Unapologetically Iñupiaq.” This means exercising the sovereign inherent freedom to educate our community through and supported by our Iñupiaq worldview, values, knowledge, and protocols. The Iñupiaq way of life is woven into our curriculum, programs, activities, and daily interactions within Iḷisaġvik College and our community partners.


The Grants Administrator is responsible for the daily management of the college’s grant reporting and administrative functions.


  • Oversees daily office operation of the Grants Office.
  • Provides project management and assists in the development, writing, editing and implementation of grant-related projects and reports.
  • Communicates regularly with program managers, grantors, and the college administration, ensuring that grant activities are consistent with program goals, objectives, the College Strategic Plan and Mission.
  • Maintain open communication with project managers and departments to inform them in advance of pending reports and due dates.
  • Responsible for reporting to regulatory agencies, funding organizations, and auditors to ensure accurate and timely reporting, as well as monitoring for compliance with all laws, regulations, and grant conditions.
  • Responsible for developing grant budgets, establishing and enforcing policies on grant funded expenditures, reviewing reports, and providing guidance on compliance requirements for all grant funded programs.
  • Perform timely drawdowns and reimbursement requests, submit reports, amendments, and encumbrances to funding agencies and complete other administrative responsibilities as required.
  • Files, screens calls, maintains departmental correspondence, databases, supplies, and purchase orders.
  • Responsible for Grant Reconciliation with the Controller pursuant to (OMB) Circular A-133.
  • Complies with College policies, procedures and administrative directives, as well as state, federal, and local laws, regulations, and ordinances.                                                      
  • Performs other related duties as required.


  • Demonstrated ability to administer and oversee grants.
  • Experience Teaching and Developing Staff.
  • Demonstrated experience interpreting federal, state, and local government laws and regulations as they relate to grant agreements, contracts, and other documents.
  • Demonstrated familiarity with Generally Accepted Accounting Principles (GAAP) and fund accounting.
  • Demonstrated understanding and experience of allowable and disallowable costs, procurement procedures, and sound internal controls.
  • Demonstrated experience with grants reconciliation as required under (OMB) Circular A-133.
  • Demonstrated strong organizational, personal computer and written communication skills.
  • Demonstrated experience working in a non-profit, governmental, or educational institution.
  • Experience preparing and negotiating indirect cost rate agreements.
  • Demonstrated experience with, and knowledge of, Federal and State Single Audit requirements.
  • Experience preparing and negotiating indirect cost rate agreements.
  • Demonstrated ability to interact effectively in a multicultural environment.
  • Ability to pass a pre-employment background check.
  • Demonstrated knowledge in one or more of the following areas: post-secondary educational systems, North Slope Borough [NSB] institutions and organizations; Iñupiat culture, language, values, and traditions.
  • Ability to interpret and represent North Slope community values, customs, and beliefs for the College.
  • Ability to interpret and represent College actions and western institutions to the North Slope community.
  • Ability to support Iḷisaġvik College’s mission.


  • Bachelor’s degree and a minimum of two years demonstrated grants management or supervisory-level accounting experience, including working with contractors, the private sector, and the public.
  • Demonstrated experience administering and overseeing grants may substitute for the Bachelor’s Degree requirement on a year for year basis, subject to approval.


  • Professional Certification in Grants Management by an accredited educational institution.
  • Bachelor’s degree and five years demonstrated experience with, and knowledge of, Federal and State Single Audit requirements.
  • Valid driver’s license.

Candidates who meet most but not all of the qualifications above, but have equally strong alternative credentials are invited to apply and will be considered.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand, walk, use hands to finger, handle or feel objects, tools, controls, and reach with hands and arms. The employee is frequently required to stoop, kneel, crouch, or crawl and talk and hear; The employee is occasionally required to climb or balance, and may occasionally drive a vehicle. The employee must be able to lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

ENVIRONMENTAL CONDITIONS: The environmental conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and the employee is regularly required to work indoors with a usually moderate noise level in the work environment.


Leave - 16 paid holidays and up to 36 days of paid leave

Retirement - Iḷisaġvik College is a public employer whose employees contribute to the State of Alaska, Public Employees Retirement System.

Health Insurance - Iḷisaġvik College is self-insured and Meritain Health is the health insurance third party administrator. Iḷisaġvik College offers health insurance to our employees with a no cost premium, and $50/month for each additional dependent and a low cost annual deductible of $200 for employee only and $600 for family.

Life Insurance - Iḷisaġvik College offers Life Insurance and Accidental Death & Dismemberment coverage through Guardian Life to employees at no cost to the employee in the amount of $100,000/per benefit.

Additional supplemental or voluntary retirement, life insurance, disability benefits offered.