Program Assistant for Elon College, the College of Arts & Sciences Department of World Languages & Cultures and Interdisciplinary programs

  • Elon University
  • Elon, NC
  • Nov 19, 2021
Full time Admin-Clerical

Job Description

Summary Of Position:
The Program Assistant is a key member of the College of Arts & Sciences supporting an academic department as well as institutional goals. This position focuses on providing administrative support for the Department of World Languages and Cultures and coordination of language placement assessments for all incoming students at the institution. In addition, the program assistant will provide support for interdisciplinary minors in the College of Arts & Sciences. This is a 12-month position reporting primarily to the chair of the Department of World Languages & Cultures

Education Requirements:
An Associate or Bachelor's degree.

Special Skills Or Experience:
Ability to perform multiple tasks efficiently and effectively. The ability to interact patiently and professionally with students, visitors, faculty and staff. PC skills.

Full Time/Part Time: Full-Time Regular

Length Of Experience:
Minimum of 2 - 4 years of experience in an office environment.

Essential Duties and Responsibilities:

  • Support language placement assessment for incoming students.
  • Assist interdisciplinary minor coordinators with communications.
  • Maintain a professional and welcoming office environment. This includes welcoming visitors, answering calls and directing specific requests to the appropriate office or staff
  • Provide collaborative supervision for student staff members
  • Carefully prepare, review and edit various types of communications
  • Enter and update information in the university data systems
  • Assist with the planning and execution of departmental events
  • Assist with the tracking and distribution of enrollment data
  • Schedule room reservations as needed
  • Assist in the management of departmental budgets; monitor and reconcile expenses
  • Manage procurement card expenses and allocations for the department
  • Prepare check requests and purchase orders
  • Process purchase, work, print, and catering orders; maintain financial records
  • Assist with event and travel planning
  • Participate, as needed, in special department projects
  • Attend and participate in staff development opportunities
  • Other duties as assigned

Additional Information:
Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elon's experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years.

In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs "Focused on Student Success." Elon's more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.