Associate Director of Institutional Advancement

  • Santa Fe, NM, USA
  • Oct 06, 2021
Full time Education

Job Description

                                                                                                                    

 

 

 ASSOCIATE DIRECTOR OF INSTITUTIONAL ADVANCEMENT

JOB DESCRIPTION

 

DEPARTMENT:                 INSTITUTIONAL ADVANCEMENT (IA)

CLASSIFICATION:            EXEMPT

REPORTS TO:                    DIRECTOR OF INSTITUTIONAL ADVANCEMENT (DIA)

SUPERVISES:                     EXTERNAL VENDORS (i.e., EVENTS); ADVANCEMENT ASSOCIATE AND ADVANCEMENT SERVICES MANAGER ON SELECT PROJECTS

LAST UPDATED:               SEPTEMBER 2021

 

 

SUMMARY OF RESPONSIBILITIES

Reporting to the Director of Institutional Advancement, the Associate Director will be responsible for implementing, executing and maintaining donor relations and stewardship activities for special constituency donors including, but not limited to donors recognized through annual giving to the President’s Circle and planned giving Legacy Circle, and other friends of IAIA. The incumbent will work collaboratively with the Institutional Advancement team, IAIA faculty, and IAIA Foundation Development Committee to cultivate and solicit donors and sponsors for gifts to meet IAIA development priorities.

 

Duties include developing and managing philanthropic relationships with constituents and diverse partners, stewarding a portfolio of 50+ donors, creating and executing advancement-focused events, collaborating on and creatively supporting the growth in Foundation assets to support long-term funding goals. The incumbent will support IAIA’s mission, vision, and core values.

 

ESSENTIAL POSITION FUNCTIONS

In collaboration with DIA, develops, manages and evaluates fundraising activities for donors, sponsors, and grant-making organizations to meet or exceed organizational goals.

  • Develop monitor, and adjust strategic and ongoing action plans for cultivating, soliciting, and stewarding assigned donor portfolio and prospects.
  • Maintain and document communication (in person or in writing, by phone or email) with prospective and current donors in portfolio to maintain and strengthen donor relationships. Upload visit reports and communication to the donor database.
  • Develop stewardship plan that monitors status of fundraising goals and performance metrics.
  • Fully utilize available tools and resources to qualify, identify, and cultivate prospective major donors as well as to continually evaluate the potential of current major donors.
  • Create gift agreements and pledge forms for donors, and provide gift and endowment performance reports for donors.
  • Assist with IAIA Foundation Board orientation and training, and support implementation of the Nominating and Governance Committee and the Advancement Committee.
  • Coordinate and manage the participation of administrators, academic leaders, and development staff in Employee Giving Campaign.
  • Collaborate with Alumni Relations Manager to implement the OIA fundraising activities for events, annual and year-end giving, and special projects with Alumni members.

Associate Director of Advancement will provide oversight on fundraising campaigns, departmental communication, and select long-term projects.

 

  • Assist DIA with development plans and strategies, timelines, budgets, marketing collateral, and other deliverables.
  • Manage portfolio of senior leadership and volunteer stakeholders, such as IAIA Foundation board members.
  • Oversee development and implementation of cultivation and stewardship activities for campaigns and projects.
  • Develop innovative fundraising and donor engagement strategies and work with team to implement.
  • Assist the DIA with development of donor communications and materials in support of fundraising projects, events and activities; including direct mail, digital, and appeals, Advancement webpage content, and other
  • Collaborate with the DIA and offer leadership to OIA staff, cross-functional teams, and external partners.
  • Create, manage, and implement events for President’s Circle and Legacy Circle members, and the annual scholarship fundraising event and auction.
  • Other duties as assigned.

 

REQUIRED EXPERIENCE AND EDUCATION

Must have a Bachelor’s degree in a related discipline (business, marketing, communications) and at least five (5) years of successful experience in major gifts, planned giving, campaign management, other fundraising, preferably in higher education or a nonprofit arts organization.  PREFERRED: Master’s degree and experience working with American Indian and/or Alaska Native cultures.   

 

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES

  • Demonstrated experience of major donor strategies, including prospect contact, donor engagement, cultivation, solicitation, and stewardship.
  • Highly dynamic professional with a track record of building donor relationships and closing gifts in the five to six-figure range.
  • Embrace the IAIA mission and understand the needs and interests of IAIA leadership and major gift donors that will develop relationships.
  • Dedication to promoting IAIA fundraising priorities through developing excellent relationships with faculty, senior academic leaders, Trustees, the IAIA Foundation, volunteers, and the OIA team.
  • Demonstrate knowledge of fund-raising database software (such as Blackbaud Raiser’s Edge) including prospect management and donor research, performance reporting, gift entry and donor acknowledgements, and constituent data entry and data maintenance.
  • Demonstrated experience with standard office software, including MS Word, MS Excel, MS Outlook, PowerPoint, and others.
  • Demonstrated leadership and the ability to successfully manage multi-functional or diverse areas.
  • Excellent interpersonal skills and a demonstrated record of completing assignments.
  • Excellent written and verbal communication skills.
  • Adhere to appropriate standards of conduct and ethics, including but not limited to:
    • Confidentiality
    • Integrity and honesty
    • Follow and/or comply with senior management directives
    • Exhibit the ability to adapt effectively to changing work environments
    • Cooperate and collaborate respectfully with others
    • Participate and engage in proactive problem solving
  • Demonstrate compliance with all applicable and essential IAIA policies, processes and/or procedures.
  • Ability to demonstrate empathetic disposition, and perseverance; and reflect optimistic and positive attitude, and convey sensitivity to the needs of donors.

 

WORKING REQUIREMENTS

  • Ability to view and/or review a wide range of Advancement-related information effectively/efficiently.
  • Ability to receive, interpret and respond to information communicated in various forms (verbal, written, etc.).
  • Requires attendance at planned and off-campus Advancement activities including fundraising events, special events, Trustee engagements, photo sessions and other department-related occasions.
  • Must be willing and able to travel regionally and on occasion nationally.
  • Work is performed in an office environment and at a desk, across campus, and off site.
  • Ability to use a wide range of computer applications with proficiency.
  • Ability to effectively use a desk keyboard/computer workstation for extended periods of time.
  • Communication skills using the verbal and written word.
  • Out-of-town travel for meetings and conferences may be required using a personal or company vehicle.
  • This job description does not constitute an employment agreement.
  • Performance evaluation will include assessment of performance results as described herein.
  • Management has the right to revise this job description at any time, with or without notice.
  • This description is a general statement of required major duties (essential functions) and responsibilities performed on a regular or continuous basis.