Administrative Assistant – Student Success Services

$18.00 - $20.00 hourly
  • The American Indian College Fund
  • Denver, CO, USA
  • Sep 09, 2021
Full time Education

Job Description

Description

The Administrative Assistant provides critical administrative support to the Student Success Services team which administers scholarships, college access and success, and career exploration and readiness programs to fulfill a core mission of the American Indian College Fund – offering students access to knowledge, skills, and cultural values which enhance their communities and the country as a whole.   The Administrative Assistant’s support will be focused on providing accurate information, , organizational support, and thoughtful communication to College Fund staff, students, and external partners.

 

Essential Job Functions

  • Provides administrative support to the Student Success Services team.
    • Assists with general administrative tasks like file management, update and develop documents used by the department, and supporting in office and virtual team needs
    • Monitors the supply of marketing materials to ensure adequate availability and organize office spaces for effective storage and accessibility
    • Prepare check requests for SSS department purchases and other expenses.
    • Reconciles credit card statements to appropriate documentation and supports expense coding.
    • Provide administrative support to ensure efficient operation of the Student Services team and workflows.
    • Assists with travel planning and booking flights, hotels, and car rentals.

 

  • Schedules and supports internal and external meetings and events as required.
    • Coordinate events and details for team activities, including room reservations, financial record submission, and communication.
    • Schedules virtual and in-office meetings and requested with both department members and external partners such as donors, TCU staff, other non-profit organizations.
    • Supports Senior Director in managing department calendar of both regular and special meetings and projects.

 

  • Supports SSS programs
    • Serves as back up to support communications with scholarship applicants/recipients, tribal college staff, and others via phone and email. Refers complex questions as needed.
    • Occasionally represents the Fund at various marketing/recruitment events such as conferences and Native American events as assigned.
    • Provide administrative and organizational support to student success initiatives launched by the department
    • Collect, organize, and maintain data for various team projects.

 

  • Supports Front Desk Coverage and other general College Fund activities as assigned

 

 

 

Job Requirements

  • Competencies
  • Proficient IT skills particularly with databases and Microsoft Office products.
  • Ability to develop and enhance relationships.
  • Ability to meet deadlines for a wide variety of job assignments.
  • Ability to manage numerous tasks and/or projects at one time.
  • Attention to and tolerance for detail.
  • Ability to work independently with limited direction.
  • Ability to work collaboratively within and across departments as well as with external partners.
  • Proven ability to accomplish defined goals and objectives.
  • Willingness to travel as needed.

 

  • Education / Experience
  • Required Qualification: High School Diploma or GED. Four years of relevant experience as an administrative assistant, or in a similar role with similar responsibilities.
  • Preferred Qualifications: Associate degree. Experience working in a college or university student services area; experience working with tribal colleges and/or American Indian students.

 

Work Environment and Physical Activities

  • Professional office setting
  • Some air and car travel
  • Dynamic fast paced, goal oriented, and deadline driven environment
  • Valid driver’s license
  • Frequent keyboarding and viewing computer screen
  • Lifting up to 35 pounds

 

 

 

To Apply

Send your cover letter and resume to applications@collegefund.org. Resumes without a cover letter will not be reviewed. Please put your name and the job title in the subject line.