The Administrative Assistant provides critical administrative support to the Student Success Services team which administers scholarships, college access and success, and career exploration and readiness programs to fulfill a core mission of the American Indian College Fund – offering students access to knowledge, skills, and cultural values which enhance their communities and the country as a whole. The Administrative Assistant’s support will be focused on providing accurate information, , organizational support, and thoughtful communication to College Fund staff, students, and external partners.
Essential Job Functions
- Provides administrative support to the Student Success Services team.
- Assists with general administrative tasks like file management, update and develop documents used by the department, and supporting in office and virtual team needs
- Monitors the supply of marketing materials to ensure adequate availability and organize office spaces for effective storage and accessibility
- Prepare check requests for SSS department purchases and other expenses.
- Reconciles credit card statements to appropriate documentation and supports expense coding.
- Provide administrative support to ensure efficient operation of the Student Services team and workflows.
- Assists with travel planning and booking flights, hotels, and car rentals.
- Schedules and supports internal and external meetings and events as required.
- Coordinate events and details for team activities, including room reservations, financial record submission, and communication.
- Schedules virtual and in-office meetings and requested with both department members and external partners such as donors, TCU staff, other non-profit organizations.
- Supports Senior Director in managing department calendar of both regular and special meetings and projects.
- Supports SSS programs
- Serves as back up to support communications with scholarship applicants/recipients, tribal college staff, and others via phone and email. Refers complex questions as needed.
- Occasionally represents the Fund at various marketing/recruitment events such as conferences and Native American events as assigned.
- Provide administrative and organizational support to student success initiatives launched by the department
- Collect, organize, and maintain data for various team projects.
- Supports Front Desk Coverage and other general College Fund activities as assigned
- Proficient IT skills particularly with databases and Microsoft Office products.
- Ability to develop and enhance relationships.
- Ability to meet deadlines for a wide variety of job assignments.
- Ability to manage numerous tasks and/or projects at one time.
- Attention to and tolerance for detail.
- Ability to work independently with limited direction.
- Ability to work collaboratively within and across departments as well as with external partners.
- Proven ability to accomplish defined goals and objectives.
- Willingness to travel as needed.
- Education / Experience
- Required Qualification: High School Diploma or GED. Four years of relevant experience as an administrative assistant, or in a similar role with similar responsibilities.
- Preferred Qualifications: Associate degree. Experience working in a college or university student services area; experience working with tribal colleges and/or American Indian students.
Work Environment and Physical Activities
- Professional office setting
- Some air and car travel
- Dynamic fast paced, goal oriented, and deadline driven environment
- Valid driver’s license
- Frequent keyboarding and viewing computer screen
- Lifting up to 35 pounds
Send your cover letter and resume to firstname.lastname@example.org. Resumes without a cover letter will not be reviewed. Please put your name and the job title in the subject line.