Administrative Assistant- Administration and Finance

$15.00 hourly
  • Tohono O'odham Community College
  • Sells, AZ, USA
  • Feb 03, 2021
Full time Accounting Admin-Clerical Customer Service

Job Description

Job Title:         Administrative Assistant- Administration and Finance

Reports To:      Dean of Finance

Status:              Full-time/ Regular/ Hourly

Salary:              $15.00 an hour

SUMMARY: Basic knowledge of applicable laws, regulations, and departmental policies and procedures are required at this level.  Responsibilities may include providing organizational or departmental information to students; compiling data and reports; scheduling appointments and meetings; processing requisitions; planning special events; reviewing, revising and distributing standard documents and correspondence; ordering supplies; tracking purchase orders; and performing basic quantitative and qualitative reviews of data. The Assistant will support the T-So:son (Our Core Values) including T-Wohocudadag – Our Beliefs, T-Apedag – Our Well-Being, T-Pi:k Elida – Our Deepest Respect and I-We:mta – Working Together.

ESSENTIAL DUTIES:

  • Initiates, processes, and reviews routine and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records;
  • Performs various clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; making photocopies; performing data entry; and scheduling appointments and/or department activities;
  • Responds to requests for information, in person, via e-mail, and over the phone; answers routine questions and provides information; directs visitors to appropriate locations;
  • Prepares and/or enters a variety of information into applicable documents, spreadsheets, documents, invoices, databases, logs, forms, and/or other related areas, utilizing established guidelines and procedures;
  • Drafts and types a variety of documents, including letters, memos, contracts, and/or other related documents;
  • Mails and distributes a variety of College catalogs, newsletters, messages, and/or other related documents;
  • Performs other duties of a similar nature or level.

Requirements

Minimum Qualifications:

  • High School Diploma or GED, and up to one year of additional training beyond college; and two to three years of office support experience.

Additional Consideration May Be Given To Individuals with the Following Qualifications:

  • Ability to speak and understand O’odham and/or Spanish.
  • Knowledge and understanding in the history and contemporary issues facing Native peoples.

LICENSING REQUIREMENTS

  • Valid Arizona Driver’s license with no DUI's or major traffic offenses within the past year.
  • Must successfully pass a background check.

KNOWLEDGE:

  • Customer service principles;
  • Communication methods and techniques;
  • Data collection and analysis techniques;
  • Modern office procedures, methods, and equipment;
  • Filing and recordkeeping principles;
  • Records management techniques;
  • Basic office equipment maintenance procedures.

SKILLS:

  • Using a computer and related software applications;
  • Providing customer service;
  • Compiling and tabulating data;
  • Preparing correspondence and filing;
  • Processing information utilizing established procedures;
  • Maintaining records and files;
  • Maintaining and using office equipment;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.