Grants Coordinator

$49,000 - $53,000 yearly
  • Northwest Indian College
  • 2522 Kwina Road, Bellingham, WA, USA
  • Jul 17, 2020
Full time Education

Job Description


Grants Coordinator (FT, 12 months)


Opening Date:           July 17, 2020

Review Date:             July 31, 2020

Closing Date:             Open until filled

Start Date:                 As soon as possible

Location:                    Lummi Main Campus

Salary:                       $49,000 to $53,000 DOE


The salary placement upon hire will be based on the selected candidate's education and relevant work experience as outlined in the job announcement and the established salary schedule for the classification of position to be filled.


The Grants Coordinator is responsible for aligning grant activities and projects with the College’s mission and strategic plan.  Also, coordinates resource development activities, including the cultivation and pursuit of grants, contracts, and contributions from federal, state, private and corporate grants. This position requires collaboration with administrators, faculty, and managers authorized to pursue funding compatible with the NWIC Strategic Plan to prepare and submit grant applications within agency deadlines. The Grants Coordinator uses the funding priorities identified in the Strategic Plan or Program Work Plans to develop an Annual Sponsored Program Agenda, track progress and prepare an annual report on success rate.



  • Resource Development:  Develop and implement plans and strategies to pursue opportunities for grants, contracts and contributions from federal, state, private and corporate contracts; and planned giving, including contributions from College alumni as well as and corporate gift contributions.
  • Prospect Research:  Locate funding sources that support the College’s mission, goals, and needs of programs.
  • Funding Proposal Development: Coordinate with content experts on program planning including defining program need, approach, and performance measures.
  • Budget Development: Develop budgets within allowable costs of the grant agency to support the project.
  • Technical Writing: Write and prepare proposals in the appropriate style and terminology for the readers of the application, including making sure to follow any special instructions provided by the funding source.
  • Project Management:  Track multiple tasks and multiple projects as necessary, including working on the various components of grant proposals such as Abstract, Table of Contents, Purpose, Approaches, Methods, Project Management, Key Personnel, Budget, and Budget Justification.
  • Evaluation:  Assist in the development of Evaluation Plans for each project including defining—Level of Rigor, Objectives (outcomes) with Indicators, Data Source, Instrument Type and Instrument Method of Evaluation; and Targets for Success.  Work with the Office of Institutional Effectiveness to determine Data Collection, Data Analysis, and Report of Evaluation Results.
  • Committee Participation:  Participate on Communications Committee supporting their responsibilities and efforts in marketing NWIC through press releases, newsletters, and postings on social media.
  • Technology:  Use Microsoft Office (especially Word and Excel); Adobe Acrobat (PDF) and other software to create, merge, and edit documents; learn and use online grant programs to research and submit grants (Grants.Gov, FastLane, etc.).
  • Professional Development:  Participate in webinars, workshops, or conferences offered by grant agencies.



This position has not been assigned formal supervisory responsibilities; however, this position may assign, monitor and evaluate the work of temporary employees supporting the program, including interns.


QUALIFICATIONS to perform the position successfully:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Minimum Qualifications:

  • Bachelor’s degree in a related field required;
  • Experience writing and preparing grant proposals;
  • Experience demonstrating increasingly responsible experience in grant coordinating activities in a higher education environment;
  • Experience working in teams and creating and managing budgets;
  • Ability to make contacts and develop positive relationships with federal funding agencies, foundations, tribal and corporation organizations, and other public and private organizations;
  • Written and verbal skills, research, interpreting and analyzing skills;
  • Knowledge of research methods and program evaluation;
  • Project Management Skills: ability to track multiple tasks and multiple projects from beginning to end;
  • Computer skills: intermediate proficiency in Microsoft Office, especially Word and Excel; intermediate skills in converting documents to PDF, importing and exporting objects, pictures, etc. into documents;
  • Experience working within a Tribal College or University setting; and
  • Experience working for Tribal communities, sovereign nations, and or Indigenous peoples.



Interested individuals should submit the following application materials directly to the NWIC Human Resources Office only.


  1. Cover letter addressing how you meet the position qualifications
  2. NWIC Application
  3. NWIC Equal Employment Opportunity (EEO) form
  4. Current and complete professional resume
  5. Copies of college transcripts (can submit unofficial copies at time of application)
  6. Three letters of recommendation from persons, who are not members of your immediate family, who have firsthand knowledge of your qualifications for the position
  7. If applicable to the position, provide copies of certificates/licenses/credentials


The job announcement and application forms are available online at or may be requested from and submitted directly to:


Human Resources

Northwest Indian College

2522 Kwina Road

Bellingham, WA 98226-9278

Telephone/Fax:  360.392.4230