Part Time Administrative Assistant

  • United Tribes Technical College c/o Human Resources Department
  • United Tribes Technical College, University Drive, Bismarck, ND, USA
  • Oct 29, 2019
Part time Admin-Clerical

Job Description

Position Title: Part Time Administrative Assistant

Department: Land Grant

Reports Directly To:  Land Grant Director

Status: Non-Exempt – Part Time -29 hours per week

Salary: DOE

 Summary of Duties:

  • Prepare purchase requisitions and track expenses against department grants
  • Manage and maintain educational materials, reports, correspondence, resource materials, supplies and basic office equipment (printer, fax, copier, etc.).
  • Maintain offices, teaching labs, classroom facilities (schedule cleaning and repair).
  • Maintain department calendar, update website, and coordinate meetings, conferences, and workshops as needed.
  • Prepare periodic newsletters and updates on department activities for campus community and partners.
  • Pick up, sort and distribute mail for department.
  • Set up and maintain a booth during events.
  • Pick up supplies/groceries at Bismarck stores for department activities.
  • Gardening when necessary.
  • Other duties as assigned may include assisting in preparing/maintain outdoor teaching plots and centers.

 Supervisory Responsibilities:

None.

 Working Conditions:

General office conditions.  Normal working hours are from 8:00 am until 5:00 pm. and up to 29 hours per week. Monday through Friday, with occasional weekends and evenings.

 Physical Demands:

Must be able to go up and down stairs. Must be able to lift 50 lbs.  Must be able to sit and stand for long periods.  When gardening: crouching and kneeling is required.

 Minimum Qualifications:

  • Associates degree with no work related experience, or high school diploma or GED with three (3) years’ work related experience.
  • Must have a valid driver’s license

 Knowledge and Skills:

  • Experience with MS Office Applications.
  • People skills, friendly and caring, active listener, able to work with diverse people (ages, culture, economic backgrounds, and education backgrounds).
  • Possess good oral and written communication skills.
  • Ability to maintain confidentiality.
  • Demonstrated organizational skills, ability to anticipate needs, multi-task, set priorities and meet deadlines.

 

Additional Information:

United Tribes Technical College is an Equal Employment Opportunity.  The applicant is responsible for providing proof of enrollment in a federally recognized tribe if Indian preference is claimed. The applicant is responsible for providing a copy of his/her United States Government Form DD214 or his/her honorable discharge certificate from any branch of the military service if veteran’s preference is claimed. Failure to provide proof will result in loss of Indian or veteran preference in employment.

 APPLICATION DEADLINE:  November 12, 2019 at 5:00 p.m.  Interested applicants should submit a completed UTTC application, cover letter, resume, unofficial copies of transcripts, and a copy of ND driver’s license to hr@uttc.edu or Human Resources Department, United Tribes Technical College, 3315 University Drive, Bismarck, ND 58504.    NOTE:  Applications and supporting documents received after the closing date and time of a job posting will NOT be considered.  Upon selection, the applicant is responsible to obtain and complete a Transcript Request Form from the last institution attended.  The applicant will submit the completed form to the Human Resources Department.  The Human Resources Department will cover any fees required to obtain official transcripts.